Experienced Legal Secretary - Insurance Defense

Location: Costa Mesa, CA (Hybrid - 1 day remote per week)

Job Type: Full-time

Compensation: $75,000-$90,000 per year (DOE)

About the Firm

We are a busy, mid-size insurance defense firm handling a high-volume caseload of personal injury, auto, and premises liability defense matters. We pride ourselves on delivering exceptional work product, supporting our attorneys, and maintaining a collaborative, process-driven environment.

Firm Culture

This company describes its culture as:

• Detail-oriented - quality and precision-focused
• Outcome-oriented - results-driven with a strong performance culture
• Stable - traditional environment with strong internal processes
• People-oriented - supportive and fairness-focused
• Team-oriented - cooperative and collaborative

Position Overview

We are seeking an Experienced Legal Secretary with a strong background in insurance defense to support multiple attorneys in all phases of civil litigation. The ideal candidate is proactive, highly organized, and experienced in managing demanding caseloads within strict deadlines.

Key Responsibilities

• Manage all civil litigation timelines and due dates, including docketing and calendaring
• Prepare and finalize pleadings, discovery requests and responses, subpoenas, motions, and correspondence
• Handle state court filings (experience required); federal filings strongly encouraged
• Maintain attorney calendars, schedule depositions, hearings, IMEs, meetings, and mediations
• Assist with trial preparation, including exhibit binders, witness lists, and pre-trial filings
• Coordinate with clients, experts, court personnel, and vendors
• Format, proofread, and revise legal documents with a high level of accuracy
• Organize and maintain physical and electronic case files
• Utilize Microsoft Outlook (Calendar & Tasks) proficiently
• Support attorneys with general administrative and litigation tasks as needed

Required Experience

• 2+ years as a Legal Secretary in civil litigation
• Insurance defense/personal injury defense experience is strongly required
• Strong knowledge of state court litigation processes; federal experience a plus
• Proficiency with Microsoft Office, especially Outlook, Word, and PDF editing tools
• Ability to work independently in a fast-paced, deadline-driven environment

Work Schedule

• Hybrid: 1 day remote per week; in-office the remainder of the week

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.